What these engagements look like

We are not publishing client names yet. Here is the shape of the work, so you can judge whether it matches yours.

Fee proposals, scoping notes to costed proposal

An engineering practice turns a set of scoping notes into a costed fee proposal without re-keying anything into the job system. The scoping notes, the rate card and the history of similar jobs already exist, they just sit in three places and get assembled by hand every time. The work is to join them, draft the proposal against the practice's own template, and surface the assumptions the estimator needs to check. The estimator still reviews and signs off every number before it leaves the building. The measure is simple: how long a proposal takes today against how long it takes after.

Job reporting without the weekly spreadsheet rebuild

Natural language reporting over live job data, so a director asks the question directly instead of waiting on someone to rebuild a spreadsheet every Monday. The reporting that ships with most job systems answers the questions the vendor anticipated, not the ones a director actually asks. The work is joining job, time and accounting data into one model, then putting a query layer over it that shows the logic it generated rather than hiding it. Definitions are written down, so utilisation means one thing across the business.

Illustrative concept, sample data

Asked

Which jobs have gone past fee this month, and why?

Jobs past fee: 4
Time past fee: $18,400
Period: Aug 2026

J-2291 Riverside depot upgrade
117%of fee
$42,000 fee · $49,100 booked
Two extra site visits booked after the fee was set. No variation raised.
J-2317 Warehouse 7 structural review
129%of fee
$18,500 fee · $23,900 booked
Scope grew at the client's request in week three. Variation drafted, not sent.
J-2344 Eastbank pump station
105%of fee
$64,000 fee · $67,200 booked
Rework after the survey came back. Recoverable under the existing variation.
J-2360 Depot switchboard upgrade
128%of fee
$9,800 fee · $12,500 booked
Fee was set from the wrong rate card. The job itself is on programme.

Fees exclude GST. Booked is time at charge-out rate against the agreed fee, variations included once approved.

Sample data. Not a client system.

Subcontractor administration between site and invoice

The variations, approvals and paperwork that sit between work happening on site and an invoice going out, handled as a defined workflow. Variations get chased by phone, compliance documents expire quietly, and progress claims are assembled by hand under time pressure. The work is to make each step explicit, track what is outstanding, alert before something expires rather than after, and keep a person approving anything that commits money. It is unglamorous and it is where margin leaks.

Named case studies follow as clients approve them.

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